Order entry
AI finds your part numbers and checks prices and quantities against the customer’s price list.
- PDF purchase orders and emails.
- Every mismatch flagged to your team.
Manufacturing and distribution
Your PDF orders, prepared in your ERP.
AI reads purchase orders received by email, checks part numbers, prices and quantities, and prepares the entry for your sales admin team.
This is for you if
- Your sales admin team retypes orders received as PDFs.
- Quote requests arrive by email with details missing.
- Customers call to chase their orders.
Our team has worked for
Example, at the order desk
What your sales admin team sees before approving.
A PDF purchase order comes in, the AI prepares five lines and flags the one that does not match.
- Part numbers and prices come from your ERP.
- Your team corrects it or calls the customer.
PDF purchase order received by email
Customer 0587, order of 9 October
| Reference | Item | Qty |
|---|---|---|
| C-88412 | Lithium grease, cartridgeUnknown customer part number | 24 |
| 6204-2RS | Sealed ball bearing | 40 |
| OR-32X3-NBR | O-ring 32 x 3 NBR | 200 |
| SPZ-1250 | V-belt SPZ 1250 | 12 |
| FH-DN12-1M | Hydraulic hose DN12, 1 m | 6 |
4 of 5 lines matched
Awaiting sales admin approvalWhat we build
Three tools linked to your ERP.
You keep your ERP, or a simple spreadsheet to start with.
Quote requests
AI fills in the quote sheet: material, quantities, lead time, attached drawings.
- Missing details are flagged.
- Pricing stays with you.
Customer portal
Customers find their orders, delivery notes and certificates on their own.
- Each one sees only their own prices.
- Fewer calls to chase an order.
How it works
From first call to go-live.
Step 1: A 30-minute call
You tell us how your orders come in, and we tell you whether we can help.
A first answer.
Step 2: The costed review
We measure with your sales admin team what retyping costs you.
A costed plan to decide on.
Step 3: Go-live
Your team tries the tool on a few customers, then we roll it out.
A tool proven by your own staff.
FAQ
Your questions before they call.
Can AI make up a part number or a price?
It can misread a document. That is why part numbers and prices come from your ERP, and every mismatch is flagged to your sales admin team.
Can you connect these tools to our ERP?
Yes, through the access your ERP vendor provides or a file exchange at set times. The review checks what your ERP allows.
Does the portal replace our e-invoicing platform?
No. From 1 September 2027, an SME must invoice its business customers through an approved platform. The portal can show the invoice status.
Have you done this work for manufacturers before?
Not yet, as the agency is new. Before founding it, we worked for Carrefour, Brut., AlloCiné (Webedia) and Crédit Agricole CIB.
Who will own the code and the domain name?
You will. The domain name stays in your name, and the contract transfers the rights to our code to you.
Next step
30 minutes to know where to start.
We tell you what we would look at first in your business.
Prefer to write?
Describe your products and your ERP, and leave your number for a callback.